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How to Change your Calendar View in a Second
If you want to customize
your calendar or you need to change the number
of days visible in your Outlook calendar,
simply complete the step below.
1. Press ALT and any number between
1 and 10.
The number that you press determines the
number of days displayed, starting from
the current date. For example, to see a
full week or 7-day range, just press ALT
and 7. This is particularly helpful if
you need to plan or check appointments
and tasks over a certain time period.
Remember: when using this tip,
you must use the number keys on the keyboard,
not on the numeric keypad.
Customise Your Outlook Toolbar
Did you know that Outlook's
Toolbar can be customised. To do this simply:
Select View/Toolbars From Outlook's main
menu
Choose the desired toolbar: Standard,
Advanced, Remote, or Web
You can then add components to your toolbar,
adjust the size of icons, show or hide
screen tips and add or remove animation
in your drop-down menus
Print Multiple Emails On The One Page
If you want to save some paper (and be environmentally
friendly) you can print your messages grouped
together, not just one message at a time.
To do this simply:
Highlight the messages you want printed
Click the print button
This will submit all the selected messages
as one print job. If a message doesn't require
an entire sheet of paper, the print job will
print the next message immediately following
the first. This feature is very useful when
you must bring a lot of hard-copy documentation
to a meeting for distribution.
Assign Tasks To Others
Have you ever required
a colleague to complete a task for you and
either phoned or sent them an email message?
A better method is to assign your colleague
a task from within Outlook. To assign a task
simply:
Open Outlook and click the dropdown arrow
next to New (underneath the File menu)
Then select the "Task Request" option
This will display a screen similar to
the New Task screen, but with a "To" field
Write a description of the task and select
the recipient - just as if you were sending
an email
When the task is sent, the assigned user receives
a new message containing information about
the task, the due date and the assignee. The
recipient can either Accept or Decline the
task. If the user accepts the task, Outlook
automatically enters it into the recipient’s
Task folder. When any changes are made –
like the task is marked as complete or partially
complete, the assignee is automatically notified.
How To Let People Know You Are Out Of The
Office
Outlook has a clever feature
that auto-replies to all emails when you are
away on leave or out of the office. To do
this simply:
Select the Tools menu and click Out Of
Office Assistant
Click I am currently Out Of The Office
In the “Auto Reply only once to each sender
with the following text” box, type the
message you want to send to others while
you are out
Outlook will then send this message to
all who send you an email
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